Several unique terms and phrases describe the features of software we review on this site, some easier to grasp than others. This list briefly defines terms relevant to Commercial Estimating Software.

Ratings

Feature Set

he feature set of a software program is the amount of different features that the product has. Does the product contain all the features that are required to perform its function?

Ease of Use

Is the product easy to use even for a novice? How easy is it to navigate through the product?

Ease of Installation

How easy is the program to install? Were there many errors that occurred? Is the complete program in one package or do you have to download additional parts off the Internet.

Help/Support

Is the Help documentation helpful or does it still leave unanswered questions? Is it easy to find yourself around the help document.

Features

Job Costing and Tracking

This allows you to track actual costs in relation to your cost estimate.

Full Reporting Capabilities

The software includes several standard estimate report templates.

Custom Report Generator

This feature allows you to design a custom report that is not included with the typical report templates.

Construction Unit & Composite Assemblies

A construction unit is one item contained in the estimate. Assemblies include a group of related items necessary to complete a particular unit of work. Each item within an assembly can have several options. Options are alternate items that can be selected at takeoff time.

Scheduling System

The timeline feature allows you to track your project from start to finish and print out schedules for subcontractors and owners.

Change Order Processing

A system for handling change orders with printable forms.

Project Area & Phase Analysis

You can divide your estimate into areas or phases.

Built-in Calculator & Conversion Program

This is a calculator with built-in or customizable formulas to aid in your estimating tasks.

Centralized Cost Table

Complete database of items and assemblies with all of the cost information used to build an estimate.

Network Setup

This allows you to setup more than one computer on the system so that a group of estimators may work together on a single project estimate.

Internal Backup & Restore of Item Data

This allows you to backup and restore your computer databases.

Importing/Exporting Item Cost Book

This allows you to receive and deliver information to your cost books from another cost information source, such as a financial program.

Purchase Order System

This is a tracking system for purchase orders so that you can keep track of incoming inventory.

Defined Crews for Labor and Equipment

This option allows you to specify work crews and equipment for a given task. Labor costs, equipment costs and other costs associated with a specific crew may be set up; these can be referenced on other estimates as well.

Summary by Division & Sub-Division

This feature allows you to summarize your estimate by divisions (example: excavation, framing, concrete, roofing, painting etc.) and sub-divisions (material, labor, subcontractor, equipment, other).

Subcontractor & Vendor Quote Comparison

If you are receiving quotes from various subcontractors and suppliers for a particular job, you can access these and see a side-by-side comparison of the totals.

Standard and Custom Scales

This feature allows you access to standard measurement scales as well as the ability to create your own measurement scales.

Customizable User-Defined Formulas

You can define your own formulas for use in calculating items in the estimate.

Calendar Management

A calendar at a glance, allowing easy input and assisting with time management.

Letters & Contracts Library

This is a database of predefined letters and contracts, a time-saver if you have not already created your own.

Digital Photo Library

This feature allows you storage of a digital photograph database; photos of your projects can be easily referenced.

Takeoff Digitizer

A digitizer is an input device that provides absolute horizontal and vertical coordinates from a physical surface. This allows an accurate and reliable way to measure lines and areas on a plan.

Password Features

Password ability allows you controlled access to the software.

Costs Per Item

The costs associated with each item in the estimate, such as labor, subcontractors, equipment, materials, etc.

Markups Per Item

A dollar amount added to the estimate - usually a percentage - to allow for profit and cover overhead, taxes, etc.

Utilities

Job Cost-Export to Accounting

This allows you to export information from your estimate to a compatible accounting system.

CAD

This is a Computer-Aided Design program.

RS Means National Trade Database

This is a comprehensive compilation of cost indexes and other construction related information.

Technical Support

Toll Free Phone Support

Does the product manufacturer provide a way for the customer to get technical assistance? Usually there is one of three types of technical assistance: Live chat, Toll free telephone number, or E-mail/Online Forums.

Phone Support

Does the product manufacturer provide a way for the customer to get technical assistance? Usually there is one of three types of technical assistance: Live chat, Toll free telephone number, or E-mail/Online Forums.

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